If you are a SAPOC in the Mcubed system, a faculty member whom you support has identified you as the person who manages his/her research funds. If you have never served as an Mcubed SAPOC, you will receive an email message from the Mcubed system alerting you to this status when a faculty member lists you in this role (note: you will only receive a message if you've never entered the Mcubed website and it is the first time any faculty member lists you as a SAPOC. If you support multiple faculty members, you will receive the notification once.)
The cube’s project owner is the faculty member whose name appears first on the project card. This is the person who originally posted the project and invited the other two collaborators to join. The cube funding will be housed in the project owner’s unit and the project owner's SAPOC will be the Lead SAPOC on the cube.
Lead SAPOC Responsibilities
If you are the SAPOC for a cube’s project owner (Lead SAPOC), you have two major responsibilities:
- Provide financial verification for the cube so that funds can be pooled and transferred to cube’s Project Grant. Mcubed will not authorize the transfer of funds to the project until you complete this process. You may view and edit the financial verification form online using the link provided in each cube’s “SAPOC Verification Needed” email notification message. The information requested is detailed here:
- Department ID: Provide the department ID for project grant chartfields (in the project owner’s home unit).
- User and Overage Shortcodes: Work with the other two collaborators’ SAPOCs to verify that all three faculty collaborators’ user and overage shortcodes are correct.
- User shortcodes cannot be associated with an external sponsored projects or restricted gifts. Note: a user shortcode will be “111111” if the faculty collaborator’s unit does not require a contribution from the faculty member.
- Sufficient Funds: Work with the other two collaborators’ SAPOCs to verify that all faculty collaborators have sufficient funds in their user shortcodes from which to draw the required faculty contribution.
- Note: To accomplish this step, you will need to know the token funding model of each faculty member’s unit. Mcubed 3.0 funding models are detailed on the Financial Contributions by Unit table on the Mcubed Financial Process page. Please consult with a unit’s Mcubed Unit Liaison for clarification specific to their unit. List of Unit Liaisons
2. Manage the cube funds in the project owner’s home unit: Following financial verification, the Shared Services Center will create a Project Grant for each cube and communicate this via email to the Lead SAPOC.
Each cube will receive only one shortcode from which to charge cube expenses, regardless of the Fund Type of the project funding sources. During the cube close out process, Shared Services will adjust expenses by fund to properly allocate the funding. It should be noted that this is unique to Mcubed and is an exception to how expenses with multiple funding sources are typically handled.
It is important that you stay in good communication with the Mcubed SAPOCs for the other two faculty collaborators on the cube. Inform them of the cube's shortcode and make a plan for how you will track spending together.
Responsibilities of SAPOCs for other two faculty collaborators on cube:
- Verify your faculty member's user shortcode has sufficient funds to invest and confirm the correct overdraft shortcode. Communicate this information to the Lead SAPOC (project owner's SAPOC). Please see notes above about how to work with the Lead SAPOC. To get started, use the link from the cube’s “SAPOC Verification Needed” email message which will allow you to view (but not edit) the financial verification form online.
- Stay in touch through the funding period to promote good communication about spending decisions among the three faculty.
Thank you for your important role in supporting these cubes and their innovative multidisciplinary research! Please contact Kara Cristian (firstname.lastname@example.org), Mcubed's SAPOC Financial Liaison, for help with any questions or concerns.