SAPOCs, if you receive an 'Access Denied" message when clicking the link on an awarded cube email, please first go directly to mcubed.umich.edu and log in with your uniqname and kerberos password. Then click the link to complete financial verification.
If you are a SAPOC in the Mcubed system, a faculty member whom you support has identified you as the person who manages his/her research funds. If you have never served as an Mcubed SAPOC, you will receive an email message from the Mcubed system alerting you to this status when a faculty member lists you in this role. (Note: you will only receive a message if you've never entered the Mcubed website, and it is the first time any faculty member lists you as a SAPOC. If you support multiple faculty members, you will receive the notification once.)
The cube’s project owner is the faculty member whose name appears first on the project card. This is the person who originally posted the project and invited the other two collaborators to join. The cube funding will be housed in the project owner’s unit, and the project owner's SAPOC will be the Lead SAPOC on the cube.
Lead SAPOC Responsibilities
If you are the SAPOC for a Project Owner, you are the Lead SAPOC on the cube project and have two primary responsibilities.
1) FINANCIAL VERIFICATION
In order for funds to be transferred to the cube's Project Grant, we must confirm the following details:
Department ID: provide the Department ID for creation of the Project Grant (in the Project Owner's home unit)
User and Overdraft Shortcodes: work with the other two collaborators' SAPOCs to verify the accuracy of User and Overdraft shortcodes
Sufficient Funds: work with with the other two collaborator's SAPOCs to ensure User Shortcodes have sufficient funds to cover each faculty contribution
*Note: if the unit does not require a contribution from their faculty, the shortcode 111111 should be placed in the User Shortcode field only.
2) MANAGE THE CUBE FUNDS THROUGH THE LIFE OF THE PROJECT
Following Financial Verification, the Shared Services Center will create a Project Grant and Shortcode for each cube and will communicate this via email to the Lead SAPOC.
Each cube will receive only one shortcode from which to charge cube expenses, regardless of the Fund Type of the project funding sources. During the cube close out process, Shared Services will properly allocate expenses by fund type. It should be noted that this is unique to Mcubed and is an exception to how expenses with multiple funding sources are typically handled.
It is important to stay in good communication with the Mcubed SAPOCs for the other two faculty collaborators on the cube. Inform them of the cube's PG/Shortcode, and make a plan for how you will track spending together.
Responsibilities of SAPOCs for other two faculty collaborators on cube:
1) VERIFY FACULTY SHORTCODES AND FUNDING SUFFICIENCY
Check that the correct User Shortcode and Overdraft Shortcode have been provided and and that there are sufficient funds available for the required faculty contribution. Communicate this information to the Lead SAPOC. You are able to view the information provided by your faculty member by clicking the Financial Form link in the Financial Report provided under the User Admin menu in the upper right corner of the website.
2) STAY IN TOUCH
Stay in touch with the Lead SAPOC and other Mcubed SAPOC through the life of the project to promote good communication about spending decisions among the three faculty.
Useful Links for SAPOCs
Mcubed Program Requirements: includes rules for spending
Financial Contribution by Unit - a table on this page lists the required faculty contributions by unit, one for each campus
List of Unit Liaisons - page contains a list of Unit Liaison contacts who can clarify details specific to their unit
Project Financial Breakdown as of Last Closed Fiscal Month - read-only spreadsheet showing the percentage of student/discretionary spending